In a nutshell:
- Productivity tools are more of a problem than a solution in 2026—every provider promises to save you time, but most just lead to tool fatigue.
- We’ll show you the seven tools we actually use every day at our agency, where they’re worth it, and which expensive subscriptions you can cancel without hesitation.
Tools are our kryptonite. Behind Waterproof is Dennis, also known as the “Tool Bitch,” and we test everything we can get our hands on. At our agency, we rely on tools like Slack, Discord, AI tools, and more. But what do you use every day? Which tools make your business more efficient?
In this article, we’ll show you the best productivity tools for businesses—and why they make a difference. We’ll also give you tips on how to find the right tools for your business and use them effectively.
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Why tools drive your business forward
Tools are more than just a gimmick. They are the backbone of an efficient business. They help you save time, automate processes, and better coordinate your team. But not every tool is created equal. Some are true game-changers, others just hot air.
The benefits of productivity tools:
- Time savings: Automation of repetitive tasks.
- Better communication: Faster and more efficient team collaboration.
- Data analysis: AI tools provide insights you’d never get otherwise.
- Centralization: Everything in one place—no more scattered information.
But be careful: Too many tools can also be overwhelming. It’s not about having every tool, but about finding the right tools that fit your business.
The best tools for your business
1. Slack – Communication on Steroids
Slack is THE tool for team communication. It replaces endless email chains and brings your team together in one place. With channels, direct messages, and integrations with other tools like Google Drive or Trello, Slack becomes the central hub of your business.
Why Slack?
- Real-time communication: No more delays.
- Integrations: Connect Slack with over 2,000 other apps.
- Search function: Find old messages and files in a flash.
Tip: Use separate channels for different projects or teams to stay organized.
2. Discord – Not Just for Gamers
Discord isn’t just for gamers. It’s a flexible tool for team communication that’s especially ideal for remote teams. With voice channels, text chats, and the ability to integrate various bots, Discord is a real alternative to Slack.
Why Discord?
- Free: The basic version is completely free.
- Flexibility: Create your own servers and channels to suit your needs.
- Bots: Automate tasks with bots like MEE6 or Dyno.
Tip: Use voice channels for spontaneous meetings and text channels for asynchronous communication.
3. AI Tools – The Future of Productivity
AI tools like Runway or Flux 11 Labs are changing the way we work. They automate repetitive tasks, analyze data, and provide insights you’d otherwise never get.
Why AI tools?
- Automation: Save time on repetitive tasks.
- Data analysis: Gain valuable insights from large amounts of data.
- Creativity: Tools like Runway help you create graphics, videos, and more.
Tip: Start with an AI tool that solves your biggest pain points, and expand later.
4. Google Suite – All-in-One Solution
Google Suite is a must-have for every business. From Gmail to Google Docs to Google Drive—everything you need is in one place. Real-time collaboration makes Google Suite unbeatable.
Why Google Suite?
- Real-time collaboration: Work on documents simultaneously with your team.
- Cloud storage: Back up your data in the cloud and access it from anywhere.
- Integrations: Connect Google Workspace with other tools like Slack or Trello.
Tip: Use Google Workspace for advanced features like custom email addresses and more storage space.
5. Asana – Project Management Made Easy
Asana is the go-to tool for project management. It helps you organize tasks, set deadlines, and keep track of your projects. With Asana, project management becomes a breeze.
Why Asana?
- Task organization: Create tasks, assign them, and track progress.
- Scheduling: Set deadlines and create schedules.
- Integrations: Connect Asana with tools like Slack, Google Drive, and more.
Tip: Use templates to get projects started faster.
How to find the right tools for your business
1. Identify your pain points
Before choosing a tool, you should know where your biggest challenges lie. Is it team communication? Project organization? Or data analysis?
2. Test tools thoroughly
Not every tool is right for your business. Use free trial versions to find out what works for you.
3. Get feedback from your team
Your team will be using the tools—so get their feedback. What works well? What could be improved?
4. Avoid tool overload
Too many tools can be overwhelming. Focus on the tools that offer the most value.
Conclusion: Find the tools that suit you
Tools are only as good as how you use them. It’s not about having every tool, but about finding the right ones that help your business grow. Try them out, test them, and figure out what works for you.
And now it’s your turn: Which tools do you use every day? Let us know in the comments—we’re excited to hear your tips!
? Like, share, comment—and let’s find the best set of tools together!